Deputy Clerk – Friend of the Court

Full Time – Pending Board Approval

Pay Grade: $18.29/hour

Purpose of Position

Under supervision of the District Court, the Deputy Clerk will be responsible for their part of the Civil case load by maintaining all civil cases from start to finish as well as other duties assigned by Supervision. 

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

  • Enter new general civil, small claims, and landlord tenant cases into computer system.
  • Assist public at the window or on the phone throughout the day.
  • Helps Bookkeeper complete daily deposit for monies received through the window.
  • Prints civil reports as needed.
  • Keeps up with record destruction.
  • Assists Plaintiffs, Defendants, and Attorneys as needed on pending cases.
  • Responds to inquiries regarding pending or past cases.
  • Assists and helps maintain records for the Court.
  • Assists and provides back up to co-workers as needed.
  • Performs other related essential duties as required.

Minimum Training and Experience Required to Perform Essential Duties and Responsibilities

High school diploma or GED; supplemented by on the job training and one to two years relevant work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Special Requirements

No special licensure or certification is required.

Minimum Physical and Mental Abilities Required to Perform Essential Job Functions

Physical Requirements

  • Ability to operate a variety of automated office machines including typewriter, calculator, copier, computer, telephone system, recorder, printers, fax machine, etc.; ability to coordinate hands and eyes in using automated office equipment; ability to operate a computer utilizing word processing, spreadsheet, database, Internet, and other software applications.  
  • Ability to exert physical effort in sedentary to light work involving routine stooping, kneeling, crouching, and reaching; tasks require visual perception and discrimination.

Mathematical Ability

  • Ability to add, subtract, multiply, divide, calculate decimals and percentages, and measure data.

Language Ability and Interpersonal Communication

  • Ability to comprehend and correctly use a variety of informational documents including checks/money orders, income tax information, client letters, and other reports and records.
  • Ability to comprehend a variety of reference books and manuals including Michigan Bar Journal, Michigan Court Rules, telephone books, and others.
  • Ability to prepare reports as needed, histories, memorandum, correspondence, and other job-related documents using prescribed format and conforming to all rules of punctuation, grammar, diction and style.

  • Ability to accurately record and deliver information, meet deadlines, and maintain confidentiality of restricted information

  • Ability to make independent judgments in absence of management, use common sense, and utilize the principles of influence and rational systems in the performance of tasks.  
  • Ability to learn and understand legal terminology, language, principles, and techniques; ability to expound on knowledge of topics related to primary occupation.
  • Ability to work under moderately stressful conditions, to respond immediately to crisis situations, and to balance priorities within and between offices/departments.
  • Ability to maintain personal composure and tactfully handle difficult situations and interpret questions correctly; ability to behave in a friendly, understanding, helpful, and professional manner.
  • Ability to advise and interpret the application of policies, procedures and standards to specific situations; ability to explain, demonstrate and clarify to others within well-established policies, procedures and standards.

  • Ability to communicate effectively with immediate supervisor, co-workers, attorneys, clients, and the general public verbally and in writing; ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.

Environmental Adaptability

  • Ability to work effectively in an office environment.
  • Essential functions are regularly performed without exposure to adverse environmental conditions.


Ionia County is an Equal Opportunity Employer.

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