Department: Finance

Pay Grade: 24

Reports To: County Administrator

Purpose of Position

Under the supervision of the County Administrator, is responsible for the integrity and accuracy of the financial accounting system used by the County, assists in maintaining the accounting system in a manner consistent with established and accepted governmental principles and practices.  Performs duties and oversees staff engaged in processing the County’s accounts receivable and accounts payable, payroll, grant accounting, and other accounting and support functions.

Essential Duties and Responsibilities

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

  1. Assists in the development, implementation and maintenance of an accounting system for all County funds and insures the integrity of the system.  Coordinates accounting procedures, identifies problem areas, evaluates proposed changes and makes recommendations for adjustments. 
  2. Maintains financial systems in sufficient detail to produce adequate cost, financial and statistical data for management purposes and to meet statutory requirements.  Analyzes and interprets fiscal records and prepares financial statements that reflect the accurate condition of the County.  Prepares and distributes monthly reports to the County Board of Commissioners and individual departments of the County.
  3. Works with the County Administrator in the preparation of the annual County budget including; collecting financial information, prioritizing capital items, working with all County departments on the preparation of revenue and expenditure estimates and coordinating the preparation of the final approved budget.
  4. Monitors position allocations within department budgets for compliance with established allocations and budgeted funds.
  5. Assists with administering County personnel policies and collective bargaining agreements.
  6. Responsible for preparation of audit schedules and plans and organizes the annual audit of all accounting records.  Conducts all year-end balancing and prepares adjusting entries for the audit.  Serves as a resource and liaison to outside auditors and coordinates the implementation of systems to correct problems identified by the auditors.
  7. Conducts internal audits of the various transactions to insure that entries to accounts are in compliance with the State Chart of Accounts and the County’s computerized accounting systems.  Notifies the County Administrator of improper accounting procedures and assists in the development of corrective action.
  8. Oversees processing of the County payroll and preparation of all payroll-related reports including payroll tax-related reports (MESC, 941, W-2, W-3, and State withholding).
  9. Responsible for the General Ledger Chart of Accounts and other Funds to insure compliance with State and Federal requirements.
  10. Responsible for the proper and timely posting of journal entries to the General Ledger.
  11. Researches grant requirements and works with departments to prepare grant requests.  Conducts all grant accounting and prepares grant-related financial reports.  Monitors and files all grant activities.
  12. Reviews controls and procedures of financial systems to assure that expenditures do not exceed appropriations. Makes approved budget amendments and reviews all accounts payable vouchers prior to payment.
  13. Administers special projects as assigned by the County Administrator.
  14. Supervises accounts payable, payroll, human resources staff.

Minimum Training, Experience and Knowledge Required to Perform Essential Duties

Possession of a Bachelor’s Degree in Finance, Accounting, or a related field, or equivalent with three years of progressive responsibility in the field of accounting, accounting management, finance, auditing or the equivalent, or any equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities to perform the job.

Minimum Physical and Mental Abilities Required to Perform Essential Job Duties 

Physical Requirements

  • Ability to operate a variety of automated office machines including computer, copier, telephone system; ability to coordinate hands and eyes in using automated office equipment; ability to operate a computer utilizing word processing, spreadsheet, database, Internet, and other software applications.
  • Ability to exert physical effort in sedentary to light work involving routine stooping, kneeling, crouching, and reaching; tasks require visual perception and discrimination.

General Abilities

  • Ability to comprehend and correctly use a variety of informational documents including budget reports, financial reports, grant information, research documents, and other reports and records.
  • Ability to comprehend a variety of reference books and manuals including Michigan statutes, computer manuals, grant funding documentation, etc.
  • Ability to prepare financial reports, grant proposals, bid specifications, research reports, and other job-related documents using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
  • Ability to learn and understand relatively complex financial/accounting, legal, personnel, and marketing terminology, language, principles, and techniques.
  • Ability to maintain personal composure and tactfully handle difficult situations and interpret questions correctly; ability to behave in a friendly, understanding, helpful and professional manner.
  • Ability to communicate effectively with the Board of Commissioners, County Administrator, department heads, other county personnel, and the general public verbally and in writing.

Environmental Adaptability

  • Ability to work effectively in an office environment.
  • Essential functions are regularly performed without exposure to adverse environmental conditions.

Please submit resumes, cover letter, and three professional references to Jason Eppler, Interim County Administrator, via email at jeppler@ioniacounty.org

Ionia County is an Equal Opportunity Employer.  In compliance with the Americans With Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

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